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How To Manage Your Business Finances During a Pandemic

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Having trouble with your finances? Sound financial management habits are pivotal in achieving your business’s long-term success. The thing is, the pandemic made it harder for enterprises to manage their finances as unexpected challenges arise.

While this is the case, it’s not an excuse to lose track of your finances altogether. So, if you’re curious to know how to manage your business finances during a pandemic, this blog is for you.

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Read on as we list down ten helpful financial management tips to keep your business afloat (and even thriving) during a global crisis.

7 Tips for Managing Your Business Finances Effectively During a Pandemic

With a bit of guidance, you can stay on top of your finances and avoid enormous problems like bankruptcy. Here are ten tips on managing your business finances wisely.

1. Pay your bills on time

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Paying your bills on time can be a lot more challenging during a pandemic. But it’s an essential step to managing your finances properly.

Delaying payment for your bills may result in penalties that can quickly snowball and drown your business in debt. This is particularly difficult for small businesses with a working budget. 

To prevent this from happening, set payment reminders in your calendar to make sure you won’t skip any bills. By settling your accounts on time, you’ll prevent unnecessary stress that usually comes with ballooning expenses.

2. Segregate your personal and business finances

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It’s probably inevitable to mix your business and personal finances, but this isn’t a good practice. Yes, you may have the best intentions in funding your business with your money. However, this may result in several complications in the future.

While separate bank accounts aren’t required, it makes an ideal option if you want to monitor your cash flows better. As much as possible, identify from the get-go what your personal money is from your business finances. 

This way, you’ll also be able to monitor how well your business is doing. Set clear budgets and identify priorities for each, and stick with them.

3. Monitor your books

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Even when you’re working with an accountant and bookkeeper, you should still make it a habit to check and monitor your books. Regularly checking your books allows you to get a good hold of your finances and spot discrepancies.

Regardless of whether your business is closed temporarily, operating remotely, or something in between, it’s crucial that you’re on top of your finances. You should organize them in a manner that’s easy for you to check and understand.

Perform an audit on your assets, liabilities, and savings to get a good idea about where your business currently stands. If your liabilities are bigger than your assets, you need to act on them quickly.

4. Create an updated cash flow forecast

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Now that you have a firmer hold of your finances, you can forecast your cash flow. The data you have, both historical and current, will help you create realistic estimates. As a result, it’ll be easier for you to come up with smart financial decisions in the future.

Cash flow forecasts are informed projections related to the money you’ll earn and pay. They help you pinpoint opportunities and gaps ahead of time so you can plan accordingly. Remember to consider the financial impact of the pandemic in your forecasts. Pay attention to multiple scenarios and think about what your next steps will be if they happen. 

For instance, if you predict an increase in revenue, what will you do with the extra cash? On the other hand, if you’re foreseeing a cash shortage, what should you do? Get a business line of credit or opt for short-term financing? Given that the future remains uncertain, you need to prepare Plan A to Z.

5. Build an intelligent budget

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It’s easier to stay on top of your finances if you have a budget to work with. Budgets will help you assess your spending and understand whether you’re allocating too much or too little on crucial business aspects.

For this reason, you need to build a more thoughtful budget. Identify how much you can spend on a given period and list down your priorities. Try to reduce your business costs as much as possible. For example, negotiate prices with your vendors before signing a contract. 

6. Only spend on absolute essentials

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Now that you have a clear budget, it’s time to identify your business’ non-negotiables and absolute essentials. First, list down your expenses and determine whether they’re necessary or simply nice to have.

If the item isn’t directly related to sales, it’s probably okay to temporarily cut it. For instance, if your team is working remotely, you can consider cutting workplace-related expenses like office snacks stocking.

Another way to cut costs is to identify which expenses are draining your finances but yielding unfavorable results. Then, remove these expenses from your list of priorities and focus on pivotal items that help generate profit.

7. Plan for the future

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While it’s easier to give up when changes and challenges arise, keep in mind why you’ve started in the first place. You’re likely after a dream or goal, and not just to pay bills!

Go back to your greatest why and use it to motivate yourself to keep pressing forward. Then, invest in your growth by setting aside a budget for training and knowledge resources.

List down your short-term and long-term business goals and plans on how to accomplish them. Also, include your action plan for unprecedented challenges that may occur in the future to build business resiliency.

Summing It Up

Managing your finances during a pandemic is a lot easier said than done. But it’s not an excuse to just let your business fall apart altogether. 

Photo from Pexels

The welcoming news is that you can cultivate a few mindful financial management habits, like regularly monitoring your books and budgeting more wisely. By observing these healthy financial practices, you can keep your business afloat and even let it thrive in the “new normal.”

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